How We Made the Open Hardware Summit All Virtual in Less Than a Week

Screenshot from a panel discussion

First, thank you again to everyone – speakers, participants, and sponsors – for a fantastic 10th anniversary Open Hardware Summit.  We knew the 10th anniversary Summit would be one for the ages, although we didn’t quite expect it to be because it became the first virtual Summit. 

Thanks to the timing of the Summit, the 10th anniversary Summit ended up being many people’s first virtual summit of the Covid-19 era (that includes the organizers).  Unfortunately it looks like it is unlikely to be the last. In the hopes of helping event organizers struggling with the same challenges, this blog post outlines the decisions we made and the steps we took to make it happen.

Quick Context

The Open Hardware Summit is an annual gathering of the open source hardware community held by the Open Source Hardware Association (OSHWA).  This year OSHWA partnered with the Engelberg Center on Innovation Law & Policy at NYU Law to host the event in New York City.  The event usually brings together hundreds of community members and speakers from around the world.  It was scheduled for March 13, 2020.

While the situation has been evolving for some time, as recently as March 5th (8 days before the Summit) we thought that holding a reduced in-person version of the event was the right decision.  By March 8 (5 days before the Summit) that was no longer tenable and we announced that the Summit was going all virtual.  That was the right decision, but what does going all virtual mean?

Priorities

We had two major priorities for the virtual Summit:

  1. Online streaming video of all of the speakers and panels.
  2. A community space for discussions and coming together.

Video

The live stream of the Summit had to be both accessible to our viewers and easy to join for our speakers and panelists.  After considering some options and consulting with experts in our community (huge thank you to Phil Torrone at Adafruit for the guidance), we concluded that a combination of YouTube and StreamYard would be the best option.

YouTube worked for our community because it is easily accessible on a wide range of platforms in most of the world.  That meant that just about everyone would be able to see the Summit from wherever they were.

StreamYard made it easy to manage the backend.  Speakers could join a virtual green room before their talk and our technical testing the day before the Summit made it clear that it was easy for them to share their slide presentations as well.  One of the members of the Summit team was able to easily add and remove people (and their screens) to the live feed, along with stills and slides for introductions, sponsors, and everything else.

Community Space

We also looked at a number of options for online discussions.  We decided that a discord server would be the best option for the open source hardware community. Discord allowed us to open the space to anyone who wanted to join, while at the same time giving us moderation control over the discussion (huge thank you for Lenore Edman from Evil Mad Scientist Laboratories for jumping in as a moderator).  Many community members were already comfortable with discord, which was also a bonus.

We also decided to use discord for a version of Q&A for the speakers.  One option would have been to try and integrate video questions from the audience into the live stream. That would have been technically possible with StreamYard (probably…), but it seemed like an unnecessary logistical complication for the organizers.  As an alternative we decided to set up separate discord channels for each of the speakers. That allowed the speakers to end their talk and move to their discord channel for further discussions.

One unexpected and welcome development was that the discord server grew into a larger community hub, with channels devoted to solutions to Covid-19, community announcements, hacking the conference badge, and even virtual conference tips.  We may decide to maintain the server well beyond the Summit as a community space.

It Mostly Worked

We scheduled brief runthroughs with all of the speakers the day before the Summit. Everyone had a chance to get comfortable with the process and work out any last minute problems.  On the day of the Summit we embedded the livestream in the Summit site, along with a link to the discord server for discussion. There were a few audio glitches where speakers had to briefly drop out, but all things considered it went pretty smoothly.

Once the Summit was over the entire livestream of the Summit was posted automatically to OSHWA’s YouTube channel.  Within a day or two we had broken out all of the individual talks into a video playlist and pulled the audio from our panel discussion into a stand alone podcast episode.

To the extent that things worked, one of the big reasons was the nature of the OSHWA community.  Besides being generally great and supportive (no small thing), the open source hardware community already sees itself as a community and is already comfortable with connecting via online tools.  That made it easy for them to enthusiastically watch the live stream and jump into the online discussion. Not all types of events have this starting point, which may suggest that they are not great candidates for this type of virtual structure.

If you are reading this because you are working on your own virtual event, good luck!  We are happy to answer questions if you have them. Email us at info@oshwa.org. StreamYard also has a referral program, so if you drop us a line at info@oshwa.org we can give you a $10 credit if you want it.

The 2020 Open Hardware Summit is Going Virtual

In our last update we promised to continue to monitor the coronavirus situation and to update the community as things evolved. Today we are announcing that things have evolved, and explaining what that means for the community and the Summit.

  1. We are switching to an all-virtual summit for 2020.  We are coordinating with speakers to move all presentations to streaming online video.  You can expect a schedule similar to the one we have already announced, as well as a robust set of online chat options for the community to discuss the day’s events.
  2. We also still plan on holding the pre-party happy hour the evening of March 12 for community members who are in NYC.  The happy hour is free to anyone who is able to attend. If you are in the area we look forward to seeing you there.  However, we do not recommend traveling to NYC just for the happy hour.  
  3. We continue to offer full refunds on tickets to anyone who has purchased tickets to the Summit.  Contact info@oshwa.org for more details.
  4. We will be sending full swag bags to all ticket holders.
  5. Next year’s summit will be in NYC again on April 9, 2021. Mark your calendars!

While we are sorry to have to make this change, we are still excited about this year’s Summit.   We have a fantastic lineup of speakers and even more OSHWA announcements planned. While we know that many members of our community will be disappointed not to be able to see each other in person this year, we look forward to seeing all of you virtually on Friday and in person in 2021.

Thank you all again for being part of the open source hardware community! 

The Open Hardware Summit Is Still On

In light of ongoing news related to the coronavirus we want to provide the community with an update about the Summit scheduled for March 13 in NYC.  The most important update is that the Summit is on and we intend to hold it as planned.  The second most important update is that OSHWA is monitoring the situation.

The Summit is always an important event to open source hardware community. This year’s Summit is doubly special because it is the 10th anniversary of the Summit and we were forced to skip the Summit last year.  In light of those factors OSHWA is committed to holding the Summit next week as long as it is viable to do so. Even a somewhat smaller Summit is an opportunity for the community to come together, discuss open source hardware, and connect in person.

We are aware of concerns related to the coronavirus and do not take them lightly.  We also recognize that this is an evolving situation. We will continue to monitor the situation, as well as guidance provided by authorities,  and may revisit our decision if it is warranted. That will be especially true if our host venue of NYU Law decides to suspend events – a decision they have given us no indication of making as of now.  However, at this point we do not believe that the situation warrants the cancelation of the event. 

We do recognize that many members of our community have purchased tickets to the Summit and now find themselves unable or unwilling to attend.  We ask that you notify us if this is the case so we can accommodate and adjust accordingly. As always, we will stream the Summit live and invite all members of the community who are unable to attend for any reason to join us virtually the day of the Summit.  We are also happy to provide refunds to those ticket holders who now feel unable to attend. If you would like a refund for your ticket, or have other questions about the Summit, please contact us at summit@oshwa.org.

Finally, we look forward to seeing many of you next week.  If you have been considering coming but haven’t purchased your ticket yet, now would be a great time to decide to join us!

First Round of Speakers for 2020 Summit Announced

Hello Open Hardware Community,

Thank you for the overwhelming response with your submissions again this year.

We have announced the first round of confirmed speakers for Open Hardware Summit 2020. We are excited to have them speak on various topics from 3d printing to space, chip-level design, and robots.

This being the 10th annual summit, the speakers will also cover learnings from the past decade and what to expect in the next decade of the open hardware revolution. Check out the list here- https://2020.oshwa.org/speakers/

We will announce the next set of speakers and schedule soon.

Looking forward to seeing you at the Summit on the 13th of March 2020.

2019-2021 Board Member Nominees – Votes for Members!

Become an OSHWA member today to vote on nominees!

This year, we have 4 open seats on the OSHWA board. Board members will hold a 2-year position. Once board members have been chosen by the community, the board will appoint a President, VP, and Secretary. As every nominee answered “Yes” to having 5-10 hours a month to give to the board, we did not include that question in each nominee’s data. Board responsibilities include fundraising, advising on goals and direction, and carrying out compliance of the organization’s purposes and bylaws. The vote will be open on Oct. 16th-18th. Members will be emailed a link to vote.

Here are the nominees in alphabetical order:

Joe McManus

Why do you want to be on the board? I firmly believe in the positive contribution to the world that open source hardware and software has made. Technology advances created by the open source ecosystem aside, the positive impact on society is immeasurable. I would love to add a usable/practical security view to the board.

What qualifies you to be a board member? I work for the open source company Canonical where I am the director of security leading a global team of engineers ensuring that users of Ubuntu are secure. Additionally I have been a senior security researcher at CERT part of the Software Engineering Institute at Carnegie Mellon University for the past 14 years. While there I contributed to open source NetFlow monitoring software which is used to protect over 14% of all internet traffic. For 5 years I was a professor where I ran the graduate security program at CU Boulder. Prior to that I have held positions in industry such as Director of Security, Head of R&D, programmer, sys admin, dba, bike messenger, etc.

Katherine Scott

Why do you want to be on the board? I am currently the developer advocate at Open Robotics. I want to help cultivate the open hardware community for robotics.

What qualifies you to be a board member? I’ve been a board member in the past and attended several conference Open Hardware Summit. I have helped create open hardware and software in the past.

Nadya Peek

Why do you want to be on the board? I believe technology to be a democratic tool. To enable this, I believe in creating reusable, modular, extensible, interoperable, and accessible technologies. Specifically, I believe in creating infrastructural technologies that can serve any (unintended) application. The Internet is a previous example of a successful infrastructure (providing a platform for applications such as the world wide web, email, or VOIP). Crucially, internet standards were open, free, and iteratively created by a community of practitioners. I believe Open Source Hardware can (and sometimes already does) fulfill similar infrastructural needs. Especially with respect to enabling distributed, low-volume, precise manufacturing tools, I believe it is crucial to create, maintain, and improve free and open standards and to prevent walled gardens or silos of technology. More than that, I also believe we need to create recommendations and guidelines for what makes open source hardware reproducible and extensible by other people, which I believe is more than putting some source online in a repo somewhere. Maker culture champions broader-base participation in technology, and I want to work on making sure that participation makes real lasting changes. I would like to serve on the board of the Open Hardware Association as I believe it to be an organization uniquely focused on developing, discussing, and disseminating open standards for technology.

What qualifies you to be a board member? I have been actively developing open source hardware for more than a decade! I’m a professor at the University of Washington where I direct a research group called Machine Agency which is dedicated to developing open-source hardware machines. I was on the board before, including serving as VP, but didn’t run for a year while I moved to the University of Washington. Now I’m all set up with a sweet new lab! I have previously worked on many engineering teams including for aerospace, manufacturing, medical devices, and architectural applications. I have helped set up more than 50 Fablabs and makerspaces throughout the world, giving me ample experience with how many different kinds of people interact with many different kinds of technology. I help organize many conferences, including the Symposium on Computational Fabrication, the annual global Fablab conference, and our very own Open Source Hardware Summit, and am familiar with event planning and fund raising. I am an advisor to the Fab Foundation (a non-profit that globally facilitates fab labs), the Distributed Design Market Platform, a variety of hardware related start ups, and in the Tool Foundry Accelerator. I have spoken about hardware and manufacturing on many occasions including at the White House, Hackaday Supercon, TEDx, HOPE, Teardown, and Chaos Computer Club Congress. I have a PhD from MIT and am in a band called Construction.

Salman Faris

Why do you want to be on the board? After my Graduation I spent most of my time in FoxLab Makerspace as a mentor, mentoring Students across Kerala, I was one among the team that setup FoxLab Makerspace. I’m keenly interested in learning new things and attending technical sessions and developer conference all over Kerala, I became Malayalam Translation manager of DuckDuckGO based on my contribution , hackster ambassador and seeed studio ranger based on my contribution .

Working with some great creative minds in Foxlab I gathered a lot of knowledge in technological advancements and through them I got introduced to digital fabrication. I then heard about Fablab and I joined! Working through the machines in and using the resources available in the lab really helped me improve my skill in digital fabrication. It made me feel that Fablab was the best decision of my life. All the necessary knowledge could be gained from the weekly assignments and through the Fablab network I also got the chance to interact with a lot of talented people across the world. I could also share my creations with the world which could otherwise have never been possible. I felt like the whole world was helping me achieve my target. Everybody in the network was an expert in some field or the other. They guided me a lot and I’m much obliged to them. The feeling of progressing was a great source of motivation for me. I could see myself improve each day I spent in the lab. Fablab is such a great initiative by Prof. Neil.

I believe based on my past experience with the help of OSHWA support and expertise I can Organize conferences and community events and Educate the general public about open source hardware and its socially beneficial uses.

What qualifies you to be a board member? From childhood I was very much interested in electronics and engineering ,I was very passionate about it and curious about it , based on my interest to learn more technology I pursued my graduation in Computer Science , at the time I get to know about arduino , beaglebone and raspberry pi , until then I thought hardware is very hard to learn and also I can’t find any resources to get started and most of the resources are very expensive , after that I enjoyed my programming classes with the physical computing using the arduino and beaglebone . at the same time my colleagues are stuck with the programming theory classes , so then I started to introduce to open hardware and the physical computing and they are really enjoyed and I was successful getting them onboard .

At the time I was getting to know hackster contest , I participated in several of them , at first time noen of the get it but learned more about the hardware ecosystem and its possibilities and that time hackster started a new programme called hackster live ambassador , I applied I got selected as a hackster live ambassador in india , it was my turning point to communities , at the time in kerala (a state in India) most of them focuses on software communities like mozilla , GDG , FOSS ..etc so there is hardware communities , and I realized that I got a great opportunity to enable hardware ecosystem in kerala by this hackster hardware communities , so with friends from colleges we started to conduct offline events and event was sponsored by hackster they will also provide the hardware too . so from that I organized 100+ hardware meetups and workshops across kerala and been part 50+ hackathon as hardware mentor

After my college I joined MIT FabAcademy to pursue the digital fabrication diploma, it’s an academy that teaches to make almost anything , I really enjoyed each of every day in the academy , I also received Fablab kerala scholarship too , part of the academy I designed and completed an open source waste management system (http://archive.fabacademy.org/2018/labs/fablabkochi/students/salman-faris/)

After that I joined kerala startup mission (a Govt entity ) As technology innovation fellow , and my focus into fabrication technologies , as part of the fellowship I got many opportunities to attend many hardware conference like LoRa Conference India , Maker Faire Hyderabad ..etc also as part SeeedStudio (China based H/W service company ) contest I got the chance to be part of MakerFaire Shenzhen , Good for Open hardware Summit by GOSH , Kick started creator meetup , China Industrial tour ..etc and after that I got selected as SeeedStudio Ranger .

As part of the fellowship research I was working on a project called FabScope , Fab μ-Scope is cheap, open source microscope that can easily build from a Fablab, main goal is to give quality health checkup to poor people and societies to get medical attention when it’s needed. http://salmanfarisvp.com/Fab-MicroScope/

This year I was an instructor at fab lab kochi for the Fab Academy 2019 , and it was an awesome experience , after that now I was working on a maker space as Space manager

We makers and hardware enthusiast from kerala create a maker helping platform called makergram.com and I understand that knowledge is of no value unless it is shared and put to practice. I want to keep this pace of my progress and I feel it is my social commitment to inspire a lot of people across the world to make their ideas a reality.For that I would like to join the OSHAWA as Board Member . It would deeply satisfy me by working on open source hardware ducate the general public about open source hardware and its socially beneficial uses.

Link :

Github : https://github.com/salmanfarisvp
Hackster.io : https://www.hackster.io/Salmanfarisvp
Linkedin :: https://linkedin.com/in/salmanfarisvp/
MakerGram : https://community.makergram.com/user/salmanfaris
Facebook : https://www.facebook.com/salmanfarisnbr
Twitter : https://twitter.com/0xsalfar
Fab Academy : http://archive.fabacademy.org/2018/labs/fablabkochi/students/salman-faris/

Suhail P

Why do you want to be on the board? As a maker and open source hardware enthusiast, IAM always contributing to open source hardware by building my own projects and make technology more accessible to every person. i would like to support and promote open source hardware in depth by joining OSHWA board member to unleash more paths for that . Bringing more enthusiast to contribute into the the OSHWA community and make sure a good solid future for open source hardware. Iam trying to bring OSH culture in developing nations and rural areas were people lack of awareness about technologies.

What qualifies you to be a board member? Iam a part of major hardware communities in India. Running many open hardware programs and events across India with the help of govt. Also iam the official technology innovation fellow of Kerala startup mission ( a firm to support innovation and entrepreneurship by govt of Kerala) I am the corganizer of makerfest (a Indian version of makerfaire supported by Motvani jadeja found.). Running major online hardware community’s events locally. Spreading and building open source hardware and maker culture is my profession and I suppose to be contribute more in to the community.

OSHWA 2019-2021 Board Nominations Open!

OSHWA is looking for 4 new faces to join the board of directors for the Open Source Hardware Association. The nominee form is for self-nominations only. Please fill out the nominee form (deactivated Oct. 11th) to become a nominee or forward the link to someone you want to nominate. Do not fill out the form for someone else. The purpose of this form is to tell voting members why you want to serve on the OSHWA board. We will be publish the nominees and their answers on Oct 13th. Board members hold a 2-year position. Once board members have been chosen by the community, the board will appoint a President, VP, and Secretary. Board responsibilities include fundraising, advising on goals and direction, and carry out compliance with the organizations purposes and bylaws. See the board member agreement to get a sense of the responsibilities. Board members are expected to adhere to the board attendance policy and come prepared having read the board packet. Board members are expected to spend 5-10 hours of time per month on OSHWA. Nominees can submit questions to info@oshwa.org. Nominations will be open until Oct. 11th.

Member voting will take place Oct. 14-16. Want to vote in the election? Become a member! Please note that only individuals can vote, corporate members cannot.

October is Open Hardware Month.

October is Open Hardware Month! Check out the Open Hardware Month website. Host an event, find a local event, or certify your hardware to support Open Source Hardware.

We are providing resources and asking you, the community, to host small, local events in the name of open source hardware. Tell us about your October event by filling out the form below. Your event will be featured on OSHWA’s Open Hardware Month page (provided you have followed OSHWA’s rules listed on the “Do’s and Don’ts” page).